[Updated 26 August 2020]

Alternative General Assembly arrangements

Due to new quarantine arrangements in place by the UK Government and other restrictions, we think the best plan is to hold two General Assemblies this year:

1. a General Assembly by correspondence for the approval of all matters except Board elections
2. a General Assembly online for the election of Board members.

Registration is now closed.

General Assembly –  by correspondence

We will circulate an agenda for the meeting on 14 September. On 2 October each registered Member and Associate will receive a unique Election Buddy voting link and will have up to 16 October to vote. A quorum of 1/3 of votes must participate in the correspondence in order to qualify the General Assembly. This is likely to be around 96 votes.

• 8 July – General Assembly official announcement
• 8 July – Draft General Assembly papers published (for feedback)
• 6 September – Deadline for motions and amendments from Members and Associates
• 14 September – Final General Assembly papers published
• 2 October 2020 at 12:00 BST – General Assembly by correspondence is opened (voting delegates will receive their notifications and ballots by email)
• 16 October 2020 at 12:00 BST – General Assembly by correspondence closed, and votes will no longer be accepted

General Assembly –  online

This online General Assembly will be held via Zoom on Friday 16 October 2020 at 15:00 BST. It will be open to voting delegates only. The only item of business will be the election of Board members. Board candidates will be expected to participate in the meeting, in order to be able to answer questions from Members and Associates. The voting will be conducted using the same Election Buddy system, during the course of the live event.

• 1 June – Nominations for Board positions opened
• 8 July – General Assembly official announcement
• 8 July – Draft General Assembly papers published (for feedback)
• 6 September – Deadline for Board nominations
• 14 September – Motivational statements and video messages from Board candidates published
• 14 September – Final General Assembly papers published
• Friday 16 October 2020 at 15:00 BST – online General Assembly (participation instructions will be sent to voting delegates).